Annual Registration form

2015 VSO Annual Meeting

Spring in the Spectacular Blue Ridge Mountains Wintergreen Resort, May 8 - 10

A spectacular mountain-top setting and Blue Ridge avian specialties will make the 2015 VSO Annual Meeting a can’t miss experience. Field trips along the ridges as well as down into the Rockfish and Shenandoah Valleys should yield unbeatable natural beauty — not to mention an excellent list and great company of fellow birders. Jointly hosting are the Augusta Bird Club and Monticello Bird Club, with past VSO president John Spahr serving as general chair. Our headquarters will be Wintergreen Resort. Mark your calendar and reserve your lodging now.

The keynote speaker at the Saturday evening banquet will be Scott Weidensaul, internationally known author, naturalist and conservationist. A Pulitzer Prize nominee, his books cover a spectrum of topics from bird migration, to birding history, extinct species, and early American history. His articles have appeared in publications such as Smithsonian, New York Times and Nature Conservancy. He lectures widely and is an active field researcher, specializing in birds of prey and hummingbirds. His home is in Pennsylvania, and after speaking Saturday evening he will join us on field trips Sunday.

On Friday evening, Dr. Marshall Faintich will introduce us to the birds of the Wintergreen and Nelson County. He is the author of A Photographic Guide to the Birds of Wintergreen, and his wildlife photos have appeared in newspapers, magazines, web sites and presentations in Virginia and Maryland. His website contains more than 5000 of his wildlife photos. He is the former birding activity manager for the Rockfish Valley Trail.

Look for a full schedule and more details in the spring issue of the VSO Newsletter and this website.

Lodging: Reserve by April 8:

Rooms are being held for the VSO at special rates that will be honored not only for the meeting but also two days before and after the meeting. In addition, condos with 2, 3, and 4 bedrooms are also available for a reasonable price. Call 1-800-611-6888 (Monday – Friday 9 am – 5 pm) and ask for the Group Reservations Department.

Single/double accommodation in
Mountain Inn $109.00
2-bedroom condo $189.00
3-bedroom condo $249.00
4-bedroom condo $299.00
plus 10% resort fee and 10.3% tax

Mountain Inn Rooms include kitchenette with mini fridge, small stove, coffee maker, toaster; king or queen size bed; daily maid service; and wireless Internet access. Condos include full kitchen with full-size refrigerator, coffee maker, toaster; separate living area with fireplace, bedrooms (some are lofts), and dining area; balcony or deck; laundry facilities; daily maid service, and wireless Internet access.

Deposit: All reservations must be accompanied be one night's deposit, which is refundable, less a $25 processing fee, provided Wintergreen resort receives cancellation notice at least three days prior to arrival. Cancellation notices within three days of arrival will forfeit deposit.

Register by April 30


Friday, May 8

3:00 – 9:00 p.m. Registration and field trip sign-up — Ballroom lobby
3:00 – 7:00 p.m.  Exhibits and vendors
6:00 – 7:00 p.m.  Social hour with light refreshments and cash bar

7:00 p.m.  VSO annual business meeting, with photographic introduction to the birds of Wintergreen and Nelson County by Marshall Faintich.

Saturday, May 9

Breakfast and lunch on your own. (Wintergreen’s Copper Mine bistro opens for breakfast at 6:30 a.m.)
6:30 a.m. – 6:00 p.m.  Registration and field trip sign-up
7:00 a.m. – 1:00 p.m.  Field trips
1:00 – 9:00 p.m.  Exhibits and vendors
2:00 – 4:00 p.m.  Scientific paper session
6:00 – 7:00 p.m.  Reception with light hors d’oeuvres and cash bar

7:00 p.m.  Banquet and keynote address — Scott Weidensaul: Project SNOWstorm

Sunday, May 10

Breakfast and lunch on your own (Wintergreen’s Copper Mine bistro opens for breakfast at 6:30 a.m.)
7:00 am – 1:00 p.m.  Field trips


Register online or download the registration form.

Paper Session Proposals

Submissions must be received by March 20, 2015 and should include;

Oral presentations should be 15 minutes long, including time for questions. Static displays (such as posters) will also be accepted, space permitting. Submissions will be reviewed by the selection committee and if approved will be added to the program until the schedule or display space is full. Participants will be notified of their acceptance by March 27.

Send information (email preferred) to

Jennifer Gaden
3400 Rodman Drive
Charlottesville VA 22901
434 293-6275


Registration inquiries: Lisa Hamilton, Registration Chair or 540-885-4808
321 York Avenue, Staunton, VA 24401

General inquiries: John Spahr, General Chair or 540-471-6193

Program & Exhibits: Jennifer Gaden, Program Chair or 434-293-6272

Lodging: Wintergreen Resort, Group Reservations Department